Save the Date: 22 - 25 June 2024
Reserve Space for a Meeting
All requests to reserve complimentary space to host a business meeting during the 2024 PNS Annual Meeting will be handled on a first-come-first-served basis. Only current PNS Members may request available meeting space. Please note: Complimentary meeting space is not available for industry members. Please reference the sponsorship prospectus for individual meeting room opportunities. Visit the Sponsorship Opportunities page to learn more. More information coming soon.
Request Information
Please read the following information prior to placing a reservation request.
Event Types Allowed
The PNS allows groups to hold a business meeting only.
We do not allow groups of any type to hold independent panel sessions or social receptions. We will only assign a meeting space to groups planning a business meeting on Saturday or over one of the scheduled breaks Sunday – Tuesday.
Available Meeting Dates & Times
Available meeting dates and times:
- Saturday, 22 June (please specify timing)
- Sunday, 23 June from 10.40-11.10
- Sunday, 23 June from 17.15-17.45
- Monday, 24 June from 10.30-11.00
- Monday, 24 June from 16.45-17.15
- Tuesday, 25 June from 10.30-11.00
- Tuesday, 25 June from 17.15-17.45
Space Assignments
The dates and times available for groups to reserve meeting space change yearly based on the contracted space in the meeting facility for any given year. Returning groups should not expect the same time frames and space to be available from year to year. Typically, meetings are assigned a 30-minute time slot.
All meeting room assignments will be confirmed 4-6 weeks prior to the meeting start date. Confirmation letters will include the venue catering and A/V contacts.
Room Fees
The PNS does not charge groups a fee for meeting space. Additionally, you will not be charged a fee from the Convention Center to use the meeting space. However, you will be responsible for any fees should you order additional audio/visual equipment or catering during your meeting. See the catering and audio/visual sections below for more details.
Room Sets
Due to the limited amount of time available for room turnovers, room sets available for in conjunction with meetings are limited to existing room sets.
Catering
Upon approval of your request form, the PNS will assign and confirm a meeting space with your group. Once approved, the group contact will be put in direct contact with a Convention Center representative to finalize all function details and any food & beverage billing arrangements.
Audio/Visual
The group contact will be put in direct contact with the Convention Center for any A/V needs. Groups will order and pay for the equipment independently. The PNS will not handle the ordering of equipment for ANY groups.
To ensure a good experience in the running of your event, please be sure to communicate with the Convention Center your additional needs and confirm all details before your meeting.
Deadlines & Promotions
We will continue to accept meeting space request forms until all space is full. If you would like your meeting listed in the formal printed program, please return the request form by 3 May 2024. We will continue to accept request forms after 3 May (if space is available), but your meeting may not be included in any PNS print publications. All requests received after this deadline will appear in the mobile app.
All confirmed PNS requests are independent events from the PNS. The PNS may include and share in conference promotional emails to members or registered attendees the general PNS schedule listing but will not send specific emails on behalf of groups promoting specific events. The PNS, at its discretion, may re-tweet or share an existing social media post related to the #PNS2024 but cannot commit or promise all posts will be re-tweeted or shared based on our own posting policies, including internal posting calendar and frequency. Groups are responsible for promoting their own independent events to the desired attendee base.