Our meeting is the place to learn about the latest international research across specialties in peripheral neuropathy. As the largest peripheral nerve meeting globally, it is the premier venue to connect with your peers.

Visa Information

Information for international invitees seeking entry into Canada

Immigration, Refugees and Citizenship Canada (IRCC) is sharing the following information for international invitees seeking entry into Canada to attend an event registered with IRCC.

Please refer to the IRCC website to learn about a temporary resident visa (TRV – visitor visa) and the process to apply for one. Find out if you need a visa to travel to Canada here.

Please note that TRV applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to demonstrate they meet the requirements for a TRV. While a special event code has been assigned to your event, it does not offer any advantage to the applicant in terms of a positive visa outcome. The applicant must meet all the eligibility criteria to receive a visa.

Application Types

Most foreign nationals need a temporary resident visa (TRV) or an Electronic Travel Authorization (eTA) to travel to Canada. To find out if you need a TRV or eTA to travel to Canada, see: Find out if you need a visa to travel to Canada.

 For more information about the TRV and eTA application processes, see Visit Canada.

Visa Application Guidelines

Step-by-Step Guide to Submitting a TRV Application

If you need a visa, apply online through the IRCC Secure Network.

How to Apply

IMPORTANT: Tag your visa application (Form IMM 5257) with the special event code. In the ‘Details of Visit to Canada’ section, select: ‘Other.’ For question ‘1a) Purpose of my visit,’ enter the special event code into the free text box in ‘1b) Other’.

  • Give your fingerprints and photo (biometrics).
  • Send your passport to IRCC through a Visa Application Centre (VAC) (if your application is approved). This may be done in person or through mail or courier. Note that postal delivery may increase the time it takes to retrieve your passport.

Need Help?

Refer to the guide for information on how to complete your application (IMM 5257). For further assistance, see the Help Centre or complete the web form.

Paper Application (IMM 5257)

You are invited to submit a paper application only if you meet one of the following criteria:

  • You cannot apply online because of a disability.
  • You are traveling with an identity or travel document that was issued to a refugee, a stateless person, or a non-citizen.

Read the instruction guide for details on how to apply by paper.

Select your country/territory from the dropdown menu for instructions on preparing and submitting your application to your local visa office.

Information to Note

Special Event Codes

Events registered with IRCC are issued a unique special event code to help track and monitor visa processing. Applicants should tag their applications with the event’s special event code, which can be found in the letter of invitation provided by the event organizer.

TRV applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to demonstrate they meet the requirements for a TRV. While a special event code has been assigned to the event, it does not offer any advantage to the applicant in terms of a positive visa outcome. The applicant must meet all eligibility criteria to receive a visa

Visa Processing Time

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to check processing times to find out how long it takes to process most applications. Each application is different and takes a different amount of time to process. We can give an estimate based on the application type.

Once an individual has applied, they can check their application status by visiting: Check your application status – Immigration and citizenship – Canada.ca

Participants are encouraged to apply as early as possible ahead of their departure date to ensure they receive the visa in time for the start of the event.

Biometrics

Visa-exempt foreign nationals must have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens and travelers with a valid Canadian visa. Individuals applying for a visitor visa, study or work permit (except U.S. nationals), or permanent residence may need to give biometrics (fingerprints and a photo). If you need to provide biometrics, submit them as soon as possible once you receive your Biometrics Invitation Letter. You must give your biometrics before IRCC can start to process your application.

For information on whether or not you must provide biometrics, please refer to our fast facts about Biometrics.

It is important that international invitees are familiar with the TRV and eTA application processes. Understanding the different processes will contribute to ensuring that invitees to events in Canada have a smooth application experience. Thank you for reading the abovementioned messages.

Important Steps

  • Register for the 2024 PNS Annual Meeting to receive your confirmation.
  • Request a VISA invitation letter from the PNS Executive Office (please allow two business days for processing the request).
  • Apply for your visa as early as possible.
  • Ensure you have all required documentation before contacting your local Canadian Consulate or Embassy.
  • Please note: the PNS cannot intervene with the visa application process, which is fully managed by Canadian Immigration services.

Registration & Visa FAQ

What are the basic immigration requirements to enter Canada?

Depending on your nationality, you may need to apply either for a visa or an Electronic Travel Authorization (eTA). In some cases, a valid passport is sufficient. Please use the following link to determine the requirements that apply to you: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/about-visitor-visa.html

Do I need a visa to enter Canada?

The following link will take you through a few questions to determine your need for a visa or another document to enter Canada: https://www.cic.gc.ca/english/visit/visas.asp

How long might the visa application process last?

It is recommended to apply at least 14 weeks before travel time. More detailed information can be found here: https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html

What happens if my visa is denied?

In case your visa application is denied, there is no appeal process in place, and PNS cannot plead for a review of the application or intervene in any way. Please immediately contact the PNS Executive Office (info@PNSociety.com) to apply for a refund (full refund minus 3% credit card service fee). Please note, the PNS will not refund any costs besides the registration fee.

What happens if I have not been issued a visa before I travel?

If you applied too late and did not receive a visa in time, PNS is unfortunately not able to provide any refund.